You’ve probably already installed an electronic health records system and completed Stage 1 if you are here to read about Meaningful Use Stage 2. If that’s the case—great. If you’ve yet to start the process, but are interested in doing so, HealthTec can help. Our available software can get you started in the extremely beneficial Meaningful Use program.
What Is Meaningful Use?
Meaningful Use is a program that has been around since 2009. It is centered on getting healthcare providers to adopt an electronic health records system. It is believed that these systems will benefit the patients and allow them to receive better care through their healthcare providers as a result of the electronic health records system. However, healthcare providers are first required to prove that they are responsible, or “meaningful,” users of the systems. If they are, they are given payments as an incentive.
Our Trilogy software has been certified for Meaningful Use, and it can help your company get certified as well.
Why Meaningful Use?
Meaningful Use, when carried out correctly, will benefit healthcare providers and patients alike. The program allows providers to share and access important information instantly. It also emphasizes the importance of the patient’s safety, and it maximizes a provider’s ability to care for him or her.
Meaningful Use Stage 1
If you’re not already familiar with Meaningful Use, it is a program that is divided into two stages. The first stage was introduced in 2011. It focuses on capturing and sharing data through the electronic health records system. Healthcare providers are given a list of objectives to work towards, and they must be able to succeed in a set number of them. Once this occurs, they are able to start receiving their incentive payments for Meaningful Use Stage 1.
Meaningful Use Stage 2
Meaningful Use Stage 2 was introduced in 2014, and it is much more complex than Meaningful Use Stage 1. Professionals must meet a higher number of objectives before incentive payments will be granted. Meaningful Use Stage 2 relies on an exchange of health information through the system, as well as the transferring of patient care reports.
As part of Meaningful Use Stage 2, Healthcare providers must be able to satisfy seventeen requirements, and they are as follows:
- Use computerized order entry for orders;
- Generate prescriptions that record demographic info as well as changes in vital signs and smoking status;
- Improve performance on important health conditions;
- Allow patients access to their health information;
- Provide each patent with an after-visit summary;
- Protect electronic health information;
- Incorporate lab test results;
- Generate a list of patients based on condition;
- Provide patients with follow-up care;
- Submit data to immunization registries and;
- Communicate with patients via the electronic messaging system.
We encourage you to utilize our Trilogy software and work towards achieving the Meaningful Use Stage 2 status. Your patients deserve the best care possible.
As technology progresses, it’s not surprising that more and more healthcare companies around the world want to go paperless. Perhaps they’ve realized how stressful it can be to have to sort through patients’ files by hand—especially during an urgent situation. Or, maybe they realized how resourceful they could be without having to buy and store all of that paper. Regardless of the reason, healthcare companies are now relying on our healthcare software to help them reach their goals, become certified in the Meaningful Use program, and better care for their patients. At HealthTec, we are dedicated to providing healthcare companies with a selection of healthcare software to suit their needs.
IMS (Intelligent Medical Software)
Our Intelligent Medical Software is an excellent choice for companies wishing to redo a current system. Available for both Windows and Mac, we designed this software to help a company improve its productivity without sacrificing organization. It even comes with a set of templates for commonly used medical forms. It’s a smart way to stay productive, even on the go. IMS is fully compatible with tablets and many mobile devices. We’ve designed it to be available wherever you are.
The HealthTec Trilogy
The HealthTec Trilogy, as the name implies, consists of three healthcare software programs that work best when used together. Each one has its own individual benefits, but using them together will maximize a company’s experience with our software. This is why the Trilogy has been certified as a part of the Meaningful Use program.
EMR (Electronic Medical Records)
This is one of our most beneficial software. It improves efficiency, productivity, and resourcefulness. That’s because it eliminates the need for physical copies of a patient’s medical records. Instead, these medical records are stored inside the electronic medical records system. Here, they may be accessed at any time with the click of a button. They may also be updated and transferred to other staff members when needed.
PM (Practice Management)
Practice Management is a healthcare software that does exactly what its name indicates—it helps healthcare companies manage their practices. It is able to track of an infinite amount of medical records while handling cash flow and providing practice analysis. This makes it a unique and invaluable addition to any company’s current setup.
VS (The Visual Scheduler)
The Visual Scheduler is a must-have for healthcare companies that like to remain organized. The schedules of any practitioner can be displayed through the software, and can be viewed all in one place for convenience. Tasks can be also be assigned to staff members through this software.
No matter what goals a healthcare company has, we believe our software will help companies save money, quickly delegate tasks, and provide improved care to their patients.
In a society where technology is key, every part of the healthcare field is being automated. The decision to keep electronic health records for your business is one that can have many beneficial effects. They improve patient care, allow easy, yet secure access of information, and offer several benefits to your practice.
Improved Patient Care
Some systems such as ours even allow patients to access their own electronic health records online. They will be able to view test results, pertinent patient information, billing, and even schedule their own appointments. These features can be customized for your specific business needs, depending on the role that you would like your patients to have throughout their treatment process.
This improves patient care in two separate ways. First, it allows patients to be more integrated into their own treatment. Second, it improves efficiency in the office. When you do not have patients calling in to check test results, less scheduling responsibilities, and easier ways to bill patients, then your healthcare practice will be better able to focus on treating patients instead of keeping up on data information, billing, and other tasks that can be automated.
In addition to getting patients more involved in their treatment, keeping electronic health records can help nurses, physicians, and other important staff members to access patient information easily during treatment. This allows the treatment process to be more efficient, while allowing your doctor’s to appear more competent and knowledgeable about the patient. This improves the overall care of the patient.
Ease of Information Access
At Health-Tec, we understand the importance of your employees having access to patient information when they need it most. Keeping electronic health records is beneficial because they can be accessed from anywhere in the building. You no longer have to have a patient record pulled before focusing on their treatment. Keeping electronic health records also prevents employees from shuffling through paperwork for answers, which can cause pertinent information to be overlooked. Allowing easy, but secured, access to your patient information ensures the seamless communication between your associates.
How it can benefit Your Practice
We offer software that can help you keep electronic health records that will benefit your practice. Some of the benefits include increased efficiency, increased accuracy, better billing practices, and more. When doctors and nurses do not have to update regularly charts, they can spend time doing other tasks, such as focusing on patient care. Software such as Health-Tec also checks for input errors, to catch even the tiniest mistakes. Finally, using automated software can help with billing processes by speeding up the rate that individual bills and medical insurance claims are processed.
How can you choose an electronic medical record (EMR) system if you do not know where to begin? There is an easy four-step process that you can use to ensure you are choosing the best possible software to meet the needs of your medical practice.
Determine Your Needs
The first step of many decisions is to determine your needs. What are you looking for in an EMR system? Should it automate billing, allow patients to access their information online, self-correct, or allow electronic access to patient records? Consider all of the various features that are available from our company. At Health-Tec, we can customize software to fit the needs of your practice, regardless of if your practice is large or small.
Choosing the Right Software
Once you have determined what you need from your software, it is time to choose. We offer a wide variety of different software to meet your needs. Our company even offers customizable solutions, so that you can reap the benefits that you need from your EMR system. Whether you are just interested in electronic record keeping, or you want to allow patients access to information, test results, and scheduling online, we have the software the is perfect for you.
Training and Implementation
The training and implementation of a new EMR system is perhaps one of the most critical steps in this process. Implementation is known to be one of the factors that can make or break the success of a system.
It is crucial that employees are trained prior to the implementation of any system. At Health-Tec, we realize this. Proper training can prevent confusion and disasters on the day of system implementation. Proper training can also set an attitude toward new systems. Employee attitudes toward a new system play a critical role in how successful implementation will be.
Finally, once employees are properly trained, the system will be implemented. Our software is designed for quick and easy implementation. Our goal is to have you up and running with your new EMR system as quickly as possible, ensuring you can start treating patients as soon as possible. For the first couple weeks, until patient information is transferred over, the system will be interwoven throughout your practice. After the initial implementation is over, the result should be a fully integrated electronic medical record system that will be able to benefit your company.
As with any system, once it is properly implemented it will require regular maintenance. The majority of maintenance performed for an EMR system is updating. Luckily, our system is so easy to use that you can perform updates yourself. It is designed for minimal downtime during these updates, so you can get back to treating your patients.
When you choose our healthcare software for your large or small practice, you are making a decision that can benefit all of your future business processes. At Health-Tec, one of the areas our software provides benefits to is billing. Practice management software automates the billing process, to ensure accuracy and speed the billing and claims process.
How Your Software Effects Billing
Healthcare software is crucial to the billing process. It eliminates a physical paper trail, allowing employees to focus on classification of patient records, accounts receivable, and daily billing. The automation of the billing process also increases the efficiency of billing. When everything is automated it is able to be processed much faster. This means that you can file your claims with a greater efficiency, whether you are billing an insurance company or an individual patient. When you use our healthcare software you will also easily be able to tell if a bill has passed into collections, or if it is just late. This makes your job easier and reimbursement faster.
Benefits of Automated Billing
There are several benefits of using healthcare software like our Health-Tec software to automate your billing process, including faster reimbursement, improved efficiency, flexibility, and improved accuracy.
You get faster reimbursement when using healthcare software because it makes managing billing and claims easier. Whether you need to send out a bill to an individual patient, or send out a claim to an insurance company, our software speeds the process to get your money faster. It also keeps you updated on the status of bills. Whether they are partially or fully paid, late, or in collections, you will easily be able to tell when you will get your money.
The right practice management software can also improve the efficiency of your practice’s office operations. When technicians do not have to spend all day inputting information about bills and filing claims, they have time for other important tasks. This includes accounting for daily billing, classifying accounts receivable, and managing patient records.
Software such as Health-Tech is also flexible. Whether you have a small office with a handful of doctors, or an entire building dedicated to the healthcare field, our software can meet your needs. While larger doctor’s offices require more complex software with a lot of storage space, automated billing can still be easier.
The final benefit of implementing healthcare software for billing at your practice is increased accuracy. Our healthcare software is programmed to catch and fix even the smallest of errors. It does this using self-correcting ability, as well as regularly updating. When accuracy is better, it eliminates errors that can prevent you from being reimbursed.
It’s well understood that a large office can benefit from practice management software. In fact, it’s typically essential for them to use it, because of the difficulty in managing the high-volume of patient care needs by hand. Smaller offices tend to mull over this decision, taking the time to learn if the cost of the service is worth the benefit. The following contains three reasons that a low-volume office can benefit as well.
1. It Creates More Key Players
Anyone who has ever been part of the team in a small office knows that there’s usually one key player who always seems to know where everything is. While it’s invaluable to have that person at the ready, anticipating needs, and helping the office run smoothly, sometimes that person needs a day off. From time to time, they call in sick. Occasionally, the star employee leaves the company. It can take a small office months or longer to recover when that happens, and in the meantime, patient service and income to the practice suffer. When you invest in the right practice management software, it allows everyone to become the star player. This is because there is a process in place and fields for all necessary information, and so each aspect of patient care can be overseen by anyone on the team.
2. It Reduces Workload
When daily activities are monitored through practice management software, employees are free to work on other tasks. There’s minimal work involved in checking in or checking out patients, as well as reduced time spent billing and calculating costs to the patient. This reduces employee stress and helps provide a more relaxed environment for everyone. Furthermore, it gives the doctor an opportunity to reduce staffing costs, since the computer manages the work. Conversely, he may choose to redirect attention and have employees work on tasks that will help grow the office.
3. It Helps to Deliver Better Patient Care
Because all information is in one place and can be accessed by any member of the staff, communication is effortless and seamless. Records tend to be more accurate and patients are exceedingly satisfied because everyone is on the same page. Staff no longer has to fumble for answers while leafing through paperwork, which makes them appear more competent as well. All of these things join together to create a better overall experience for the patient and makes the patient more likely to refer friends.
There are numerous ways a small office can benefit from practice management software. These are just a select few. Overall, investing in the right program will make an office more efficient and help it to deliver better care.
Small medical practices often want to update to modern technology. The problem is, in an unstable economy it’s very difficult to hammer out a budget and know whether there’s room to add healthcare software. Even if you’re already familiar with the benefits, a small office doesn’t always have the capital needed to make these kinds of improvements. However, there are a few things that are worth considering, that just might put this helpful technology within reach for your practice.
While working out a budget, it’s important to remember that healthcare software is designed to make your office more efficient. The degree to which office efficiency will increase is largely related to proper employee training of the program, so be sure to allow time for employees to gain full comprehension of it. When running at peak performance, you’ll be able to reallocate labor hours to other income-generating tasks, such as growing the practice, or even reducing employee hours. The median amount of operating costs that employers in the health care industry pay towards salary is a staggering 52-percent. On the positive side, that also means employers have a lot of room to work with in trimming the budget when labor-saving technology is in use.
Much of a front office manager’s time is spent billing and working on collections. This includes claims sent to insurance companies and following up with patients. When these processes are streamlined through a system, billing is more accurate and money due comes in quicker. Not only does this impact labor costs, as mentioned above, but it also gives you more capital for the things you need and ensures you’re the one earning interest, not the insurance companies.
3. Fewer Mistakes
Nobody likes to think about mistakes that may occur during business operations, especially in healthcare, but they do happen. Sometimes, the errors are seemingly benign, like forgetting to copy the patient’s insurance card or miscalculating a patient’s copay. Other times, they can be quite serious, as is the case when a prescribed medication is contraindicated by a patient’s medical history or in the case of allergies. These are all human errors and don’t have to happen. When records are maintained with a software system, it cuts down on mistakes made, because everything is in an easy-to-follow format and specific fields are designed to grab attention and be noticed. In the benign cases, the technology will save money correcting issues. In more serious cases, it’s essential for better patient care.
As you calculate your budget, try to imagine what you could save while paying less for labor, collecting faster in billing and reducing human error. With these things in mind, a solid healthcare software system will generally pay for itself. Moreover, there are packages specifically designed for the small, fiscally-minded practice that makes it easier to obtain. In this regard, it’s not whether you can fit it into your budget, but rather, if you can afford not to.
Having a working EMR system can make all the difference in the day to day operations of your practice. It is designed to help insure that the information that you need will always be at your fingertips. It will allow you to care for patients more effectively and more simply access the medical records that you need while you are working with patients. The aim is to reduce the amount of work that the medical staff has to do that distracts them from working with patients to meet their needs.
One of the main problems with most EMR systems is that they are clunky and difficult to use. This doesn’t help doctors because it actually takes as much time to learn and use the new EMR system as it does to simply do things the old fashioned way. Finding a system which works intuitively and allows you to easily access the records that you need will be able to make a huge difference in the way that you run your practice. A good EMR system should mimic real-world processes and work flow in order to make them easier for medical staff to use.
Another defining feature of a high-quality EMR system is whether or not it will be able to evolve to meet the needs of your practice. Many practices are growing and changing on a daily basis. New patients arrive and have different needs from those who have been treated before. Having a system which will allow you to make the necessary changes to continue to use it effectively will be one of the major factors which will decide whether or not it is worth investing the money into in the first place.
A great EMR system makes accessing the information that you need as easy as possible. There will be no more searching through file cabinets, losing or damaging records, or any of the other hassles that come with a less sophisticated storage and recall system. You will be able to use the advanced search functions to quickly call up the information that you need in order to provide a patient with the best possible treatment while they are in your office. Doctors are one of the busiest groups of professionals and anything that can make their lives simpler will directly affect the patients that they work with.
Healthtec-software.com provides companies with all the information they need to upgrade their technology in their practice to meet their needs.
Almost every health care professional gets a feeling of satisfaction from helping their patients overcome the afflictions that they are facing. This can turn medicine into a very rewarding choice as far as careers go. One of the main complaints from medical professionals is about the activities which are required of them which take them away from helping patients to focus on other axillary responsibilities. One way to help reduce the time that health care professionals have to spend on the extra responsibilities is by utilizing medical billing software to take care of some of the financial aspects of the job.
Medical billing software is the easiest way to simplify the process of administering and collecting payments from patients. One of its main benefits lies in its abilities to help you stay organized with all of your financial records and keep track of current and pending payments. You are able to sync your patient records to pull the appropriate information into your billing software that will allow you to easily track and collect on invoices which are sent out for services that you have delivered to patients.
Another benefit that can be seen when utilizing medical billing software is that you will be able to save space in your office. When billing is done by hand or with less effective software which needs to back up its records with hard copies or external hard drives it can take up a large amount of storage space. Practices that are still using hard copies of records for patients’ medical and financial histories will be able to save entire rooms worth of space which can now be dedicated to patient care when they switch over to a top of the line medical billing software.
There are almost no downsides to switching to an easy-to-use medical billing software in your office. You will be able to organize your financial records more easily, send and collect payments more effectively, and be able to devote more of your time to caring for patients and handling the other responsibilities which are necessary for running an effective medical practice. It could be in your best interests to look into whether or not this type of software is the next big step for your practice and those who work with you on a daily basis.
Healthtec-software.com is dedicated to providing solutions for medical professionals to make their jobs easier and their practices more effective.
Thanks to Rao Telidevara and TiEcon team for having me as a healthcare panelist at the TiEcon Dallas 2012 event. Tip for all – Check your city for TiEcon events. What a great gathering of Entrepreneurs and Business Professionals. By the way, the La Cima Club at the top of the Tower at Williams Square in Irving, Texas is a great venue!
"I would like to thank you for your support during our recent project utilizing HealthTec Software. As you know when we entered into this project we had no previous experience with this software package. So, I say without hesitation that if not for your understanding and guidance the project would not have left the ground floor!"
"We believe so much in your product and think you have one of the most ethical, creative and responsive companies alive today....we will pledge you this....if and when anyone asks us about the best billing software and technical support out there, it is, without a doubt your company and staff.....thanks again for everything..."
"I felt it was necessary to let you know that our office recognizes the excellent service your company provides.”
"Your entire staff’s committed attitude has helped me tremendously and that says a lot about your company. The software does a great job… I would not hesitate to recommend the software to any other medical office."
Oklahoma City, OK
"I often recommend this software and still feel strongly that it is the best on the market.....in that I worked with many other types, from the low end to the highest, I have a lot of background from which I can speak..."
"I really appreciate your conscientiousness, I am not used to that with my previous software tech support!"Allegan, MI